Payroll Based Journal (PBJ) Reporting Changes

Carl Pucci and Nancy Leveille in Finance & Reimbursement

CMS has released information related to PBJ reporting requirements, effective 3/19/17. Please see AHCA bulletin below for further details.

This week, the Centers for Medicare and Medicaid Services (CMS) released information regarding two important changes to the Payroll-Based Journal (PBJ) system that will make it easier for providers to successfully submit hire, termination and rehire information for employees. Since the implementation of the system, the American Health Care Association (AHCA), providers and other organizations have advocated for fixes that create efficiencies in the collection of staffing data. The two changes (listed below) are a step in the right direction. AHCA is pleased with CMS' actions and looks forward to continuing to find solutions that support providers in submitting their data.

On March 19, the following updates will go into effect: 

  1. Both hire and termination dates will be optional items in the system
  2. The same employee ID will be allowed to be used more than once in a single PBJ submission XML file

For more on the latest changes, click here.

The Association also continues to seek feedback from providers on the challenges they face with the system. If you have any questions or concerns, please email the PBJ team at


Carl J. Pucci
Director, Finance & Reimbursement
518-462-4800 x36

Nancy Leveille, RN, MS
Sr. Director, Member Operational Support
518-462-4800 x20